GUIDELINES/POLICIES/TEMPLATES/FORMS

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This page offers information on policies, procedures and templates administered by the Office of the Provost and intended for use by the academic units. All documents are in MS Word format unless otherwise noted.

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Provost Forms

• Office of the Provost Funding Request Form
• Office of the Provost Funding Transfer Request Form

Temporary Draft Papers

• Memorandum of Understanding for Educational Cooperation

Templates for Faculty Appointments

• Faculty Hiring Process Checklist
• Faculty Hiring Proposal
• Offer Letter Templates
• Procedural Checklist for New Faculty Being Appointed to Tenured (Without Term) Positions
• Request for Information (Updated August 2009)

Promotion & Tenure and Tenure Track Procedures/Schedules/Templates

• Procedural Checklist for Promotion and Tenure Cases (MS Excel)
• Promotion and Tenure Casebook Template - (updated June 2007)
  • Promotion and Tenure Schedule for 2011/2012
  • Promotion and Tenure Schedule for 2012/2013
• Procedures for Tenure-Track Renewal (Reappointment) (PDF, 576k, Sec. 2.7.2 - Faculty Handbook
• Study Leave For Tenure-Track Faculty
• Tenure Clock Extensions
• Tenure Track Renewal Schedule for 2011/2012

Term Faculty Procedures/Schedules/Templates

• Term Faculty Appointment/Reappointment Guidelines (PDF, 576k, Sec. 2.3.3 - Faculty Handbook)
• Term Faculty Offer Letter Template
• Term Faculty Reappointment Schedule for AY 2011/2012

Postdoctoral Research Fellows Policy

• Postdoctoral Research Fellows Policy (August 17, 2010)
• Postdoctoral Research Fellow Offer Letter Template (May 2011)

Adjunct Faculty Guidelines

• Adjunct Faculty Appointment Letter Template (Revised December 2010)
• Adjunct Faculty Information and Resources
• Adjunct Faculty Matrix (Fall Semester 2011)

Graduate Support Guidelines

• Centrally-Allocated Fellowship Offer Template
• Compensation Rates for GTAs and GRAs (AY 2011-12)
• Graduate Assistant/Lecturer Appointment Letter Template
• Graduate Student Hiring and Support Guidelines (PDF)
• Subsidized Graduate Health Insurance
• The Presidential Scholarship
• In-State Tuition Policy

Academic Program Approval

• Academic Program Approval Structure (PDF, 66k)
• SCHEV program proposal template Jan 2011 (MS Word, 407k)

Miscellaneous Policies and Procedures

• Criteria for Genuine Excellence in Teaching
• Cross-Unit Teaching Policy Implementation
• Endowed Chair Policy
• Faculty Retirement Transition Leave
  (Additional Information/Concerns, contact HR at 703-993-2600)
• Policy on Full-Time Faculty Teaching at Other Institutions (PDF, 576k, Sec. 2.10.8 - Faculty Handbook)
• Procedure for Evaluation/Reappointment of Academic Deans and Directors
• Rechartering of Centers
• Revenue Generating Instructional Activities - Goals and Definitions
• Salary Review Committee and Process