Submitting or Continuing an MOU
The Electronic MOU System (e-MOU)- Coming Soon is an online tool developed by the Office of the Provost to initiate the review process for both domestic and international memorandums of understanding (MOU) and other academic cooperative agreements.
The e-MOU process - Coming Soon begins with a notification of intent (NOI) in which information about the collaboration and partner is collected. The request is then forwarded to the respective deans and Provost's designees for permission to move ahead with planning. Once this is approved, Marcy Glover, Operations Manager, Academic Initiatives and Services, will connect with Point of Contact (POC) to discuss the next steps in the process. If appropriate, key administrative offices may be notified, and templates are provided to the originator to facilitate the preparation of a draft MOU. The originator is responsible for engaging key administrative offices if so requested. Upon completion, the draft is sent to the appropriate offices, including representatives of University Counsel, for review.
Final approval of the agreement is contingent upon compliance with all relevant policy and regulations.
Once the first draft is received in the Provost's Office, the review process will begin and this may take more than three weeks or longer, depending on the complexity of the agreement and the number of agreements waiting for review.
If you need to renew an already existing agreement, please email the Academic Initiatives and Services Operation Manager directly and include a PDF scan of the signed agreement. Renewals are requested 90 days prior to expiration to facilitate a timely response.
Operations Manager, Academic Initiatives, and Services
Note: The current e-MOU system is only for the purposes of filing a Notification of Intent. Until the first draft of the agreement is sent to Ms. Glover, the process has not started.
To expedite and streamline this process, Ms. Glover is working with the IT support team to upgrade this interface to a fully online process to include providing all pertinent information and access to templates within the system and the ability to submit the first draft at the time of submitting the Notification of Intent. This will allow the POC and their dean the ability to track the MOU throughout the review process and make edits as necessary or respond to inquires.