Review, Promotion & Tenure Tool

Review, Promotion & Tenure (RPT) Tool

The Review, Promotion & Tenure (RPT) tool automates existing workflows and processes for faculty reappointment, renewal, promotion, and tenure into a unified content management system to streamline the RPT experience for both candidates and reviewers at all levels within one secure and configurable system.

Watch an Interfolio video demonstration of the RPT system and casebook life cycle.

"I really like this system and find it intuitive and useful. I think it's a good solution for Mason and allows for instructions and flexibility to be integrated."

Mason Faculty Member

Launch & Training

George Mason University invested in Interfolio's Review, Promotion & Tenure (RPT) content management system to facilitate the renewal, promotion and tenure of tenure-line faculty and the new appointment and promotion of term faculty. Candidates will continue to be evaluated in light of the missions of the University, which are teaching; research and scholarship, both theoretical and applied; and service (as defined in the Faculty Handbook).

Effective 2021/2022, Term faculty candidates will submit required promotion and multi-year appointment materials via RPT for evaluation as applicable. Tenure-line faculty candidates will submit third-year renewal materials via RPT for evaluation as applicable. 

Effective 2020/2021, tenure-line faculty candidates began submitting required promotion and/or tenure materials via RPT. Although the method for submitting these materials changed, all promotion and/or tenure requirements remained the same.

The Provost identified COVID-19 as a situation falling within the domain of extraordinary circumstances. Please review the COVID-19 impact on tenure-line faculty renewal, promotion and tenure for additional guidance.  

User Roles and Access

In Interfolio's Review, Promotion & Tenure tool, there are four different user roles: Administrators, Candidates, Committee Managers, and Users/Committee Members. These roles have different levels of access to materials and actions within the system.


Administrators are the users with the most power within Interfolio RPT. In addition to being able to access documents, e-mail candidates, and committees, and move a case forward or backward, Administrators are the only users who can create templates, forms, and cases for the units to which they have access. Administrators can also create users and standing committees. Administrators can exist at any organizational level in RPT and have the ability to perform administrative functions for all units within their administrative hierarchy. For example, an Administrator at a university will have access to settings, cases, and committees for all units at or beneath the university level, such as colleges, departments, and so on. Administrators will lose such access only when "recused" from a case at a particular workflow step.


Candidates submit materials via the Review, Promotion, and Tenure (RPT) tool for peer review and evaluation of a candidate's individual achievement.

In accordance with Section 2.4.2 of the Faculty Handbook, Tenure-line Faculty will be evaluated in light of the missions of the University which are teaching, research, and scholarship both theoretical and applied and service. Although candidates are not expected to have equal levels of commitment or equal responsibilities in these areas, high competence is expected. Genuine excellence must be exhibited either in teaching or in research/scholarship. High competence must be exhibited in both areas. The primary consideration in the evaluation of the candidate's achievements will be the extent to which these continue to improve the academic quality of the University.

In accordance with section 2.3.3 of the Faculty Handbook, Term Faculty will be evaluated for appointment based on quality of performance and departmental resource needs and commitments, including enrollment trajectory considerations.

Committee Manager

Committee Managers possess all of the capabilities of Committee Members, plus a few more. Most noticeably, Committee Managers have the power to move a case either backward or forward after a committee has finished reviewing. In addition, Committee Managers have communication powers within the system; they can e-mail both the candidate and committee members from within the product and can record committee votes in the program. In order to make a user a Committee Manager, an Administrator must manually select them to serve this role.

Committee Member

Committee Members are users that must be added to a committee and/or case review step in order to view a candidate's packet and related documents.

External Evaluator

External Evaluators are recognized experts in the candidate’s field or fields and can speak to the quality and impact of the candidate’s collective work. These users must be invited to review case materials by an Administrator or Committee Manager through a system generated email request.

User Tool Kits & Reference Materials

User Tool Kits empower users to create, complete, route and review casebooks through the full renewal, promotion and tenure review life cycle. 

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RPT Guidelines Assistance

Kimberly Ford

Director of Personnel Operations,

Office of the Provost 

Contact Mason FACTs

Molli J. Herth, M.Ed

Program Manager for Faculty Affairs and Development, Office of the Provost