Faculty Appointments

Faculty Appointment Classifications & Appointment Procedures

General Personnel Information


Faculty Processes for Academic Year 2023-2024

For faculty appointments with additional administrative assignment, please contact the Director of Personnel Operations in the Office of the Provost.

Please see Graduate Student Appointments for information on appointments specific to graduate students.

Establishing an entirely new position:

Step 1: Initiate the process of faculty appointment by submitting a position maintenance form to the Office of Budget and Planning to establish a position number.

Step 2*: Contact the Office of Human Resources and Payroll to search for a candidate through the eWork recruitment tool and initiate a new appointment on an existing or new position number.

        *This step does not apply to adjunct faculty, affiliate faculty, or emeritus faculty.

Step 3: Once a candidate is selected, the following procedures must be completed based on appointment type.

Faculty Appointments

Tenured Faculty

Initial Appointment


Additional Assignments

Administrative/Professional Faculty

Governing Policy

Initial Appointment

The online Faculty Hiring Proposal process must be completed for all administrative or professional faculty positions that are competitively recruited are vetted through the online recruitment system (eWorks) .

Administrative or professional faculty hired by waiver from search will continue to be processed by submitting the following:

Additional Assignments


Affiliate Faculty Appointments (Internal and External)



Emeritus Faculty Appointments


To request Emeritus Faculty status for a faculty member who meets the requirements stated in the faculty handbook, the academic unit submits a packet to the Provost’s office for review.

The packet should contain the following:

  1. Recommendation Letters from the Academic Unit that details evidence for outstanding dedication to the university. The recommendation can come from a Chair or a Committee within the Local Academic Unit.
  2. A memo from the dean, limited to one page only, the provides a brief history of the faculty member’s qualifications and the dean’s recommendation. (see the “Emeritus Memo Template 2021”)
    1. This memo is submitted to the board of visitors as support documentation, please do not refer to any other documents in the memo.

The packet is reviewed by the Provost and then the President. Once approved, a copy is sent back to the unit, and it will be an action item in the BOV Meeting to be voted on.

When the board approves, the candidate will receive a notification from the Board of Visitors.

Submit packets to provppm@gmu.edu.

The following benefits are conferred with Emeritus status:

Research Staff

For a Research Staff position, please submit a Research Staff Position Description to HR Classification and Compensation unit.  Template and Research Staff titles and category descriptions are available at https://hr.gmu.edu/home/class-and-comp/position-creation-and-maintenance/ .


Initial Appointment

Produce a faculty hiring proposal and contract using the new faculty hiring workflow.

Subsequent Term Appointment


Understand Recruiting Policies and Procedures

Academic recruitment is a complex endeavor. Mason deploys a number of solutions for talent acquisition.