Faculty Appointments

    

Contact the Director of Academic Personnel Management

 

Kimberly Ford

Director of Academic Personnel Management,
Office of the Provost

3100 Alan and Sally Merten Hall, Ffx, MSN: 3A2

Email: kford3@gmu.edu

Faculty Appointment Classifications and Appointment Procedures

General Personnel Information

Faculty Processes for Academic Year 2024-2025

NEW!  Faculty Processes for Academic Year 2025-2026

NEW!  Promotion Base Salary Increase

Beginning with the academic year 2024-2025 cases, successful promotion cases will receive a 10% base salary increase which become effective August 25, 2025 (9-month) or June 10, 2025 (12-month).

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For faculty appointments with additional administrative assignment, please contact the Director of Academic Personnel Management in the Office of the Provost.

Please see Graduate Student Appointments for information on appointments specific to graduate students.

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Establishing a new position or recruiting for a vacant position:

Step 1: Initiate the process for all faculty appointments by submitting a position description through PageUp Position Management System to request a new or vacant position review. Contact Human Resources Classification and Compensation for guidance.

Step 2: Contact Human Resources Talent Acquisition for guidance on searching for a candidate through the PageUp Applicant Tracking System tool.

Step 3: Once a candidate is selected, complete the faculty hiring proposal in the Request Tracking System (RTS) - Faculty Hiring Proposal workflow for creation of offer letter, routing for review/approvals, and presenting the offer letter to the candidate. The system is designed for the candidate to accept/execute the contract and return for processing. 

This workflow is used for all benefitted Instructional/Research/Clinical Faculty, Administrative/Professional Faculty, Postdoctoral Research Fellow, and Research Staff. 

For complete instructions on how to use the RTS Faculty Hiring Proposal workflow, please refer to the Training tab in the RTS System. 

Reference Videos:

Quick Reference Sheets:

 

Faculty Appointments

Tenure-Track Faculty

Renewal Appointment

Promotion and Tenure

Additional Assignments

Tenured Faculty

Initial Appointment

Promotion

Additional Assignments

  • Tenured Faculty Appointment with Additional Assignments Contract Template
  • Instructional Faculty Overload Assignment Offer Letter
  • Summer Term Faculty Teaching Assignment Offer Letter (Used for all full-time, nine-month instructional faculty teaching summer courses)
  • Leave Program for Instructional Faculty 
    • Faculty must be tenured or on a term multi-year contract with six years of service at Mason, and have completed six years of such service since a previous study leave.   
      • This six-year period includes time spent on leave of absence, unless such leave includes time worked at another agency or institution, in which case an exception must be approved and granted by the Vice President for Research. 
    • An applicant may apply in Year 6 for a study leave in Year 7 (with Year 1 being the first year back from the completed study leave).
    • Individuals whose rank is prefixed with Affiliate, Adjunct, Research, or Visiting are not eligible. 
    • See section 3.6.2 of the Faculty Handbook for more information.

Term Instructional Faculty

Subsequent Term Appointments

Promotion of Term Faculty

Additional Assignments

Term Research Faculty

Subsequent Term Appointments

Promotion of Term Faculty

Additional Assignments

Adjunct Faculty

Note: Adjunct faculty are hired through pooled position numbers. It is not necessary to obtain a unique position number in order to hire an adjunct faculty member.

 

Administrative/Professional Faculty

Governing Policy

Additional Assignments

 

Affiliate Faculty Appointments (Internal and External)

Appointment

 

Emeritus Faculty Appointments

Appointment

To request Emeritus Faculty status for a faculty member who meets the requirements stated in the faculty handbook, the academic unit submits a packet to the Provost’s office for review.

The packet should contain the following:

  1. Recommendation Letters from the Academic Unit that details evidence for outstanding dedication to the university. The recommendation can come from a Chair or a Committee within the Local Academic Unit.
  2. A memo from the dean, limited to one page only, the provides a brief history of the faculty member’s qualifications and the dean’s recommendation. (see the “Emeritus Memo Template 2021”)
    1. This memo is submitted to the board of visitors as support documentation, please do not refer to any other documents in the memo.

The packet is reviewed by the Provost and then the President. Once approved, a copy is sent back to the unit, and it will be an action item in the BOV Meeting to be voted on.

When the board approves, the candidate will receive a notification from the Board of Visitors.

Submit packets to provppm@gmu.edu.

The following benefits are conferred with Emeritus status:

Postdoctoral Research Fellow

Governing Policy

Subsequent Term Appointment

Additional Assignments

 

Research Staff

Governing Policy

Subsequent Term Appointment

Additional Assignments

 

Faculty
Understand Recruiting Policies and Procedures
Understand the Recruitment Process

Academic recruitment is a complex endeavor. Mason deploys a number of solutions for talent acquisition.